We've all been there. We need to get in front of the CFO of the college, or a busy faculty department head, or another busy administrator who never seems to have the time to meet. It takes forever to even get ahold of them, you might have to reschedule countless times before you finally get in their office, and when you're finally there, giving your presentation or making your case to someone so busy can be difficult or downright intimidating.
It may always be a challenge to get that person's attention for more than a few seconds, but these four tips will make it easier.
1. Let them know how much time you need right away
Fast Company puts this bluntly:
If you start talking and don't immediately request a specific amount of time, people are already impatient.
Busy people's schedules are likely constantly full and constrained. At any given point in time, they've got where they need to be in the next 10 minutes on the front of their mind. By acknowledging that they're busy and asking for a specific amount of time — "I'm sure your schedule is hectic right now, can I borrow you for just two minutes?" — you're already off to a good start. Otherwise, people are more likely to be impatient with the request, as it could risk running long and interrupting an important meeting or appointment.
Of course, they've got places to be, so you're going to need to:
2. Get to the point, and stay there
According to Inc.com, you usually only have 30 seconds in an in-person meeting before people start evaluating whether they should end the conversation and do something else. This is even shorter for phone interviews: just 11 seconds. We're usually tempted to try and beat around the bush or break the ice, as we're both used to doing it in polite conversation. Plus, let's be honest, super busy people like administrators and executives can be a little intimidating. However, it's best to jump right into it. It's respectful of their time, keeps them engaged and will set you apart as someone who they can trust to not go longer than expected in meetings — which means getting some time with them in the future will be that much easier.
3. Keep it interesting
Inc.com also advises you keep an eye out for signs of boredom, and be ready to counteract them.
We know the signs, right? Checking the watch, looking over your shoulder, fidgeting, glassy eyes. On the phone, it’s the prolonged pause, the “email launch” sound in the background, the vague “uh-huh, uh-huh ...” That's your "uh-oh" moment.
Really effective sales people respond to those moments. They interrupt the conversation with an honest interjection. It might be, “The bottom line is ...” or “The thing we need to decide right now is ...” The pattern interruption brings the conversation back to point and gets engagement.
4. Make it about them
We're going to let you in on a little marketing secret: if you're making an argument for your point of view, don't present it as your perspective — cater it to theirs. In other words, show what it does for them, not for you.
What other ways have you found that are effective in getting that busy administrator's attention for a few moments? Let us know in the comments!